Payslip Improvements in Sage One Payroll

5 years ago

Neilson Watts (Product Manager, Sage One Payroll)By Neilson Watts (Product Manager, Sage One Payroll).

Oh yeah baby – I’m in payslip heaven because of our new Payslip Improvements in Sage One Payroll!

Oh man…I thought this day would never come…it’s made me sooooooo happy!

Ok, I’m easily pleased, but I hope these payslip improvements put a smile on your face too.

You can now securely email your payslips to your employees:

1. With two new payslip templates (no payslip stationery required)
2. Adding year to date values on the payslip and detailed report

So how can I email my payslips to my employees?

It’s really quite straight forward…in the Personal Details section of each employee’s record you will find “E-mail” and “Password” fields. Just make sure you use a valid email address and enter the password your employee wants to use (you need to ensure a minimum of 8 characters).

Note: if your employee forgets their password, click the ‘Show Password’ checkbox

Once you’ve completed your payroll run, you can either send each individuals payslip separately by clicking the envelope icon next to their name and net pay.

Alternatively, to send all payslips en mass to each employee at the click of a button, simply click on the ‘Export All Payslips’ dropdown choose ‘Email Payslips’. You’ll then get an opportunity to enter a text that will appear in the body of the email message for your employee’s payslip (see screenshots below).

When your employee receives their email with the payslip attached, they simply double click the PDF attachment and they will be prompted to enter their password.

(Note: payslips are sent in Adobe Acrobat PDF file format. If your employee does not have Adobe installed on their PC, they can download a free Adobe Viewer tool from

So how can I choose one of the new payslip templates?

We’ve created two new payslip templates designed around our popular payslip stationery we sell for our desktop payroll software. The great news is that we’ve created them so you don’t need to purchase any stationery, but they look like they’ve been printed to stationery.

To start using one of the new templates, click:

Settings > Payroll 5, 10 or 15 Settings > Payslip Settings

then click the ‘Change Template’ button. You’ll now have the choice of 3 different templates (see example of one below).

Year to date values on payslips and detailed report

As you can see from the payslip image above, your employees can now track how much they have been paid gross, the tax and national insurance they’ve accrued or paid to date during the tax year.

We’ve also updated the detailed report to include ‘Section 7 – Year to Date’ (see screenshot below).

Watch the demo

If you’re an existing Sage One Payroll user, we hope you like our latest changes and would love to read your feedback in the Comments box below.

If you’re not yet a Sage One Payroll customer, find out more and sign up for a free 30 day trial at